Rotary Club of Butwal, RI Dist. 3292 :: Rotary In Nepal and its Establishment

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Club Assembly

Club Assembly is a meeting of all club Officers, Directors, Committee Chairmen and all Club members held to discuss the programme and other activities of the club. In small and medium size clubs, all members may join the Club Assembly. The frequency with which club assemblies are held will be an important factor in the club's success.

While a Club Assembly has no legislative powers, it will enable the President to provide coordination and direction to community activity and to ascertain how approved plans are being executed. It will stimulate thought and activity that will generate out of informal discussions. It will also help the club to identify talent and creativity within is membership.

How many ?
            Rotary Clubs are encouraged to hold 4-6 club Assemblies in a year. These meetings allow the Club to:-
a)         Plan strategically
b)         Coordinate committee activities.
c)         Share how Club plans are being implemented.
d)         Brainstorm creative solution.
e)         Provides ongoing education about Rotary and its programs and review the Clubs strengths and weaknesses.

Schedule of Club Assemblies:

1st Assembly: Immediately following the District Assembly to finalise the plans and programmes for the ensuing year in line with Rl and Distict priorities. This meet should ideally be the Club Officers 'Training Seminar (COST) to be held with the help of the Assistant Governor.

2nd Assembly: Immediately after 1st July to ensure commencement of action plan.

3rd Assembly: At least two weeks before the Governor's visit to prepare the summary of club plans and objectives and reports of Directors and committee Chairmen.

4th Assembly: At the time of governor's visit, there should be complete understanding between Governor and the president as to how this is to be conducted.

5th Assembly: Sometime in January/February preferably after the District conference to review the progress of club programmes and activities.

6th Assembly: Sometime in March/April to take stock of how various plans and objectives have been implemented and to give finishing touches for the year.

When to hold?

Preferably hold a Club Assembly in the evenings of on a holiday in a relaxed atmosphere, with ample time for discussion and performance evaluation followed by fellowship.

Remember: To minute the proceedings of the Club Assembly and print the same in the club bulletin.